In the modern world security has become a major concern to every
organization. Government Organization, Public Buildings, Schools
- the level of security needs might differ but effective security
management is the need of the day.
Normally Surveillance Cameras, Access Control system etc are
installed by organization to enhance the security but - 'a visitor'
who is a stranger to the organization also needs a monitoring
from security perspective.
Visitor Management
system is used for gathering the information about the visitors
to your organization, identifying the visitors with issuing
the badges, tracking and monitoring visitors in an online
and offline mode and generating various reports related to
visitor movement in the organization.
Typically organizations keep a register or book (‘Visitor
Book’ or ‘Visitor Register’ ) in which the
visitor would scribble his/her details and a temporary badge
or a sticker is pasted on his dress. There are hardly any
details that can be added on this visitor badge and when it
comes to going through the past details/visits, it is a time
consuming and human dependent operation. Visitor Management
software like Lobbytech can enhance this process tremendously.
Comparison of Electronic
Vs Manual System of Visitor Management
Though a visitor management system appears a pretty straight
forward procedure, unless it is not implemented effectively.
The main problem with the visitor management system is, though
it appears that there is a system in place because of a visitor
register kept at the gate, when it comes to finding out information
about a specific visitor, it virtually becomes impossible
because of the illegitimate handwriting.
Visitor Management would have different emphasis at different
type of organizations.
Visitor Management at Corporate Lobbies - Corporate
lobbies have specific needs of their own. Corporate lobbies
are difficult to manage. While you want to maintain a strict
security control, you do not want your guests to go through
a very tedious and time consuming process. Lobbytech offers
some unique best practices under Visitor Management which
helps in streamlining these procedures.
Visitor Management at Government Buildings
- Government buildings are accessed by various types of individuals
and normally most of the visits are ad-hoc type of without
any prior appointment. It is always a good practice to collect
the information about a government ID while designing a visitor
management system for government buildings.
Visitor Management for Schools - Parents
visits to schools require a badge to be produced for identifying
the details about the parents. Normally the visitor badge
for the parents would have the details like the name of the
student, grade, name of the teacher etc. In the visitor management
system for the school, it helps in capturing, retaining and
monitoring the information.
Visitor Management in hospitals and health
services departments - There are certain regulations like
HIPPA which are enforced for dealing with medical data. A
Visitor Management system for such organization help organizations
to adhere to these regulations.
Though it is possible to implement Visitor
Management in a manual system, a computerized visitor management
system is very efficient and useful.
Lobbytech offers you
a unique solution, to manage your visitors with a very interactive
and a user friendly software. You can create visitor badges
(Visitor ID). Create a data repository and refer to the same
with zero time lag. It is perfect blend of user friendliness
and power required for a good Visitor Management Software
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